General Policies

  • No smoking in the facility for the convention.
  • No eating or drinking in the program rooms of the convention.
  • Cell phones must be set to silent or vibrate mode in panel discussion rooms.
  • No weapons in convention areas.
  • Individuals over the age of 12 need a membership to attend APSFcon.
  • Young children who are always with an adult are admitted to APSFcon for free; children need a membership if they will not be with an adult at all times.
  • Any disruptive or inappropriate behavior may lead to being asked to leave the convention.
  • APSFcon reserves the right to revoke membership at any time for any reason. No refunds will be given.
  • APSFcon reserves the right to refuse membership.


There will be no child care provided at APSFcon.

Children under the age of 12 who will be staying with a parent at all times receive a free membership, a children’s badge, and no conference materials. The badge must have the attending parent’s contact info on the back. This free badge must be worn at all times while in convention space.

Children under the age of 12 may not be left unattended in any convention area.

If we see a child who is being disruptive, or seems to need a parent and has no parent around, we will try to contact the parent. If we cannot contact the parent within 15 minutes, we will contact security of the facility and ask them to assume supervision of the child.

Any disruptive or inappropriate behavior may lead to being asked to leave the convention. APSFcon reserves the right to revoke membership at any time for any reason. No refunds will be given.

APSFcon Code of Conduct

The Future Affairs Administraton and APSFcon committee want our event to be a safe, enjoyable convention for everyone. To this end, everyone with an event badge is required to abide by the code of conduct while attending this event, including while in any associated space such as hotels or online community such as WeChat groups and the Twitter hashtag (#APSFcon). In addition, all FAA board members, committee members, staff, and volunteers are required to abide by the code of conduct in meetings, on mailing lists and organizational social media accounts and forums, while conducting FAA business (which includes all emails sent from an address), and while discussing FAA-related matters with other board members, committee members, staff, or volunteers.

While attending or volunteering for APSFcon in any capacity, you agree to help create spaces that are and feel as safe as possible by respecting other people’s physical and social boundaries. You can always find the Code of Conduct at

We recognize that creating an international event means that it is difficult to set expectations to address a wide variety of possible cultural assumptions and concerns. Nonetheless, we will try to set these expectations in order to create an event that will provide everyone with the best possible experience.

  • Physical Boundaries

Do not physically harm or endanger other people. Do not touch people or their personal effects — including clothing, assistive devices, bags, and on-duty service animals — without an invitation. If you want to invite physical contact, do so verbally or with a friendly gesture, such as holding out a hand for a handshake. Do not block a clear path to the exit. Maintain an appropriate physical distance. If you are not certain what an appropriate physical distance might be, please estimate more than you think is necessary and ask for confirmation before moving closer to someone else.

  • Social Boundaries

In all cases where someone has told you or demonstrated that they do not wish to interact with you, do not contact them in any fashion, unless they approach you of their own initiative. It is not acceptable to verbally attack people. Do not use slurs or make derogatory comments about a person, group, or category of people. This includes comments based on characteristics such as (but not limited to) actual or perceived race, national origin, sex, gender, sexual orientation, physical appearance, age, religion, ability, family or marital status or socioeconomic class.

Pay attention to verbal and non-verbal clues that another party wishes to end their interaction with you; these clues can range from “look at the time!” to the other person walking away from you. If you’re not certain the other person is enjoying your company, you can ask for confirmation or end the interaction yourself.

  • In Summary

Just as you do not owe anyone your time, your attention, or physical contact, no one owes you theirs. Interacting with people you don’t know well can be somewhat like first contact with an alien ambassador, so demonstrate peaceful intentions and do your best to be a credit to the human race.

  • Reporting a Problem

You can also send email — before, during, or after the event — to This email address reaches the head of safety team and head of event staff